- Explanation and Purpose of Custom Fields
- Security Level Requirements and Access
- Creating Custom Fields
- Using Custom Fields
This article is meant to provide you with details in generating Custom Fields within Activity Types and Report Types. If you have a question not addressed here, you can search at the bottom of this article in Related Articles or contact support at firstname.lastname@example.org.
Explanation and Purpose of Custom Fields
Custom Fields allow you to collect and track additional pieces of information specific to an Activity Type or Report Type. For example, when a Phone Call Activity is recorded – you may want to track the subject of that call. When a Monthly Medication Log is recorded – you may want to track the corresponding month and year.
Security Level Requirements and Access
You must be an Agency Administrator to access the “Administration” menu on the left side of your Workspace.
Creating Custom Fields
From the setting screen on an Activity Type or Report Type, click on the Custom tab to access the Custom Fields screen.
Image: “Custom Fields Access Screen”
- Tab Order: Determines where the cursor will go next, when a user clicks “Tab” in a Custom Field.
|Row||Fill out fields row-by-row (left-to-right; top-to-bottom).|
|Column||Fill out fields in 1st column; then 2nd column.|
Image: “Custom Fields: Tab Order”
- Label: Name of the Custom Field.
|Type Field Names||Description|
|Not Specified||Custom Field not in use.|
|Checkbox||Pick one or more values from a list.|
|Combo||Pick only one value from a list.|
|Combo (Add)||Pick only one value from a list or type a value.|
|Numeric||Number field (cannot be currency).|
|Radio||Display all field values at the same time (similar to check boxes)- however only one value can be selected.|
|Select||Pick multiple values from a list (can use type-ahead).|
|Text||Type in any value.|
Image: “Custom Fields: Type”
- Default Value
- Req. 1: Indicates if a field is required to be filled-in.
- Desc. 2: Indicates if a field should be displayed in the case file listing description.
This is an advanced option for extendedReach developers and can be ignored.
Using Custom Fields
Once your custom fields have been added, they will show on your activity/report when you go to add a new one. Please note that if a report/activity says that it was created prior to the custom fields being added, that report/activity will need to be deleted and regenerated in order for the new fields to appear.
Image: Filled out custom fields
Image: Custom fields on activity page