Enterprise Accounting Overview
- Explanation of Enterprise Accounting
- Enterprise Accounting Security Level Requirements and Access
- Using Enterprise Accounting
Enterprise Accounting is an optional add-on item. If your agency doesn’t currently have this option and are interested in learning more, please contact support at firstname.lastname@example.org.
If you have a question not addressed here, you can search at the bottom of this article in Related Articles or contact support at email@example.com.
Explanation of Integrated Accounting
The extendedReach Enterprise Accounting feature allows your agency to do the following:
- Track detailed receivables balances within extendedReach (instead of within a separate accounting system such as QuickBooks)
- Track miscellaneous charges and home reimbursements (such as clothing allowances)
- Send Foster Home payment information to your accounting system
- Send financial summary data to your accounting system (through journal entries revenue, receivables and cash)
These features eliminate the need to re-key financial data from extendedReach into an accounting system as well as the need to set up individual customer records within the accounting system. Keeping financial data closer to the case and home data in extendedReach increases accuracy and the availability of information to those who need it most. This functionality also handles the pass through payments to foster homes, which is characteristic of foster care.
Program managers and administrators typically find tracking and managing receivables balances and detailed financial within extendedReach much easier than within an agency accounting system. These managers and administrators are also more likely to refer to the information on a regular basis, since it is easily accessible.
Enterprise Accounting Security Level Requirements and Access
You must be an Agency Administrator to access “Administration” on the left side of your Workspace. Hover over “Organization Billing”, and you will find multiple menu items related to this advanced tool. There are also financial reports that are viewable under "Summaries" and "Financial".
Image: “Organization Billing Access Screen”
Image: “Financial Reports”
Using Enterprise Accounting
Once this feature is enabled (by extendedReach Staff) a “Financial” tab will appear on the case screen and the foster home screen. Various financial reports will also appear in the “Organization Billing” menu. The “Financial” tab is where Case Charges, Payments, Home Reimbursemens, and Adjustments are entered.
Image: “Case Screen Financial Tab”
Calculating Days Care
extendedReach will automatically calculate days care charges for children in care, additional charges may be entered by a user, such as initial clothing expenses.
For receivables, extendedReach can construct journal entries for each receivables transaction and post them directly to the accounting system through a text file export/import interface.
For days care payables, extendedReach can send transaction details directly to the accounting system so that checks or EFTs can be generated.
Image: “Case Screen Financial Tab Usage”